Inspections
Rounds, checklists and evidence on the record
Inspections is the accountability layer of VexaOS. It turns the walkthroughs, opening checks, and compliance rounds your team already does into scheduled work with evidence attached and a record that survives staff turnover.
The check happened. Proving it is another matter.
- Opening and closing checks ticked on a laminated sheet nobody files.
- Compliance rounds remembered rather than scheduled.
- Photo evidence sitting in a manager’s camera roll.
- A failed item raised verbally, then lost between shifts.
- An auditor asks for six months of records and the search starts from nothing.
Scheduled rounds, captured evidence, a record that holds up.
Build the checklist once, schedule the round, and assign it to whoever is on shift. Staff complete it on a phone or a TouchBoard, attach photos and notes to any item, and a failure opens follow-up work instead of evaporating. Every completed round is timestamped, attributed, and retained.
Where it runs
- Checklist and schedule builder in the control center
- Round completion on mobile
- Due and overdue rounds on TouchBoard
- Exportable records for audits and insurers
What Inspections does.
Built for operators who need the detail to hold up on a busy day, not just in a demo.
Checklist templates
Reusable templates per area, per shift, or per compliance regime, versioned as they change.
Scheduled rounds
Recurring assignments that appear as work rather than relying on someone remembering.
Evidence capture
Photos, notes, readings, and signatures attached to the individual item, not the whole form.
Fail-to-follow-up
A failed item raises assigned follow-up work with an owner and a due time.
Attribution & timestamps
Who completed what, when, and where — recorded against the VexaOS employee record.
Retained records
A searchable, exportable history for audits, insurers, and franchise reporting.
How Inspections connects to the rest.
Inspections is not integrated with the other VexaOS products — it is built on the same platform. There is no sync job, no connector, and no second copy of your data.
- Assigns rounds to the staff ShyftGrid says are on shift, not to a name on a list.
- Shows due and overdue rounds on TouchBoard so the floor can see them.
- Raises stock and equipment issues against Inventory Ops records.
- Pairs with Facility Ops so a sensor alarm and a physical check land in the same history.
- Scoped by VexaOS locations and roles, with the same audit trail as everything else.
Where Inspections fits.
Configured per vertical, so the workflow matches the business rather than the other way around.
Restaurants & Cafés
Self-order at the front, live prep in the back, labor and food cost in the same report.
Retail
One catalog across floor, kiosk, and online, with stock that stays honest.
Hotels & Hospitality
Front-desk relief, housekeeping coordination, amenity ordering, and supply control.
Clinics & Med Spas
Patient check-in, intake forms, provider scheduling, and consumable tracking.
Gyms & Fitness
Member check-in, class booking, trainer schedules, and retail on one platform.
Auto Service
Service intake, parts, technician hours, and status updates the customer can see.
Field & Multi-Site Service
Dispatch, crew scheduling, van stock, and proof of work across every site.
What else runs on VexaOS.
ShyftGrid
Scheduling, shifts, time and labor cost
ExploreTouchBoard
The always-on display your team runs the shift from
ExploreCommerce Ops
Orders, payments, customers and loyalty
ExploreVexaFront
The configurable customer-facing platform
ExploreInventory Ops
Stock, suppliers, costing and waste
ExploreFacility Ops
Environmental monitoring and control
ExploreSee Inspections against your operation.
A working walkthrough with your locations, your roles, and your numbers — not a generic demo account.